GP Trainers

The GP Training Section of the Wales Deanery is responsible for training GP Educational Supervisors (Trainers), and ensuring trainers and the GP training practices they are based in, maintain the required GMC standards for training.  Further information about the GMC standards is available here. This part of the website provides you with information about how to become a trainer, how to maintain that training status and other useful information for GP trainers. 


Educational Supervisors

In accordance with the Gold Guide 2010, all GP Trainees on a General Practice Specialty Training (GPST) Scheme will have an Educational Supervisor based in General Practice.

This Educational Supervisor will be an approved Trainer in an approved Training Practice.

This formally appointed Educational Supervisor will provide, through constructive and regular dialogue, feedback on the performance and progress of the Trainee during their training period. Ordinarily such a dialogue should not inform the assessment process, but will help to identify areas of educational need and therefore be useful in planning the educational programme.

The Educational Supervisor will have knowledge of the Royal College of General Practitioners (RCGP) Curriculum and the Professional Competences which are to be developed, and will therefore be able to advise on the future learning needs of the GP Trainee.

Educational Supervisors are allocated to Trainees by their local Programme Directors at the start of each training year. The Deanery is responsible for linking the Educational Supervisors allocated to each Trainee on the e-portfolio. This allows Educational Supervisors to complete Workplace Based Assessments, Educational Supervisors Reviews and read and validate shared learning log entries etc.

Workplace Based Assessment

The Educational Supervisor is responsible for ensuring that Workplace Based Assessments (WPBAs) have been undertaken by their Trainees in accordance with the RCGP Guidelines and Regulations. It is the responsibility of the Trainee to actually make sure that these WPBAs have been done, and if they have problems getting them done, they should discuss this with their Educational Supervisor. If the issue is not resolved, the Trainee should then discuss the matter with their local Programme Director (PD). WPBAs in Primary care are Case Based Discussions, Direct Observation of Procedural Skills, and the Consultation Observation Tool (Mini Clinical Evaluation Exercise in secondary care). Multisource Feedback and Patient Satisfaction Questionnaires are also undertaken. For further information regarding Workplace Based Assessments, please see the RCGP website.

Evidence of Educational Progress

The Trainee will enter naturally occurring evidence (Clinical encounters, tutorials, professional conversations, etc.) in their e-portfolio, to enable the Educational Supervisor to monitor and comment on their progress. The Educational Supervisor will comment on the quality of these entries and encourage breadth of coverage of the RCGP Curriculum, and development of specific Professional Competences.
The Educational Supervisor will provide assistance in the career progression of the Trainee during the GPST Programme.

Educational Supervisors Review

The Educational Supervisor will be responsible for bringing together a structured Review every six months during training. This Review looks at the evidence of progress in training, as recorded in the Trainee’s RCGP e-portfolio, and provides a summary of the assessment evidence for the Annual Review of Competence Progression (ARCP) Panel. The outcome of this Panel determines the progress of the Trainee. For further information regarding the ARCP Panel process, please see the ARCP web page.


The Educational Supervisor is the crucial link between the educational training programme and educational appraisal process. The Educational Supervisor will undertake an Appraisal of the Trainee annually, in accordance with the process required by the Wales Deanery and the Wales GP Appraisal Unit. During their appraisal discussion Trainees must be able to discuss their worries / mistakes without fear that they will be penalized.

Declarations and Agreements

Each trainee must sign the Declarations and Agreements in their e-portfolio. Part of this will be the “Educational Contract” which must be countersigned by the Educational Supervisor.

The Initial Meeting

There should be an initial meeting between the Educational Supervisor and the Trainee which sets out their specific aims and learning outcomes for the next stage of their training, based on the requirements of the RCGP curriculum and on their previous ARCP outcome. The Educational Supervisor and Trainee should discuss and be clear about the use of the e-portfolio. Regular help and advice should be available to the trainee to ensure that the portfolio is developed to support professional learning.


Regular feedback should be provided by the Educational Supervisor on progress. This should be a two way process in the context of an effective professional conversation. Trainees should feel able to discuss the merits or otherwise of their training experience.

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